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About This Product
"Time/Self Management" distinguishes itself from most self-help books by defying the popular categorization "psychobabble". It runs counter to the negative stereotypes of self-help books, and provides a practical and realistic approach towards measurable and long-lasting improvement:
"Time/Self Management" is clean, concise, and well organized.
"Time/Self Management" uses the personal experiences of its readers to enforce each step toward improvement.
About The Author:
Andrew E. Schwartz, CEO of A.E. Schwartz & Associates, Boston, MA, a comprehensive training and consulting organization offering over 40 skill based training programs with participant coursebooks and practical solutions to organizational problems. Consults and conducts over 150 programs yearly for clients in Government, Industry, Fortune 500 companies, Hospitals, Education, and Non-Profit organizations throughout the United States. A prolific author, he has authored dozens of books, products, manuals, audio, workbooks and articles on HRD, management and training. Former manager of training at the Massachusetts Institute of Technology (Information Services), and currently training consortium director for the Smaller Business Association of New England. Has taught and lectures at over a dozen colleges and universities, and frequently appears on radio and television.
TIME/SELF MANAGEMENT EBOOK
1. To The Reader
Chapter Description: Welcomes "you" the reader to the book. Explains the main aim of the book: to change attitudes about time and provide practical ways of using time better. Asks you to consider their current attitudes and choices. Suggests making the book work by doing active reading and brainstorming.
Readers Objective: Understand what the book is about and be comfortable not only reading it but applying it.
2. Setting Goals
Chapter Overview: Goal setting, when used properly, is a powerful and strengthening tool that opens doors of opportunity. However, many people set vague, unrealistic goals with no time boundaries. I guide readers through the criteria involved in setting meaningful, useful, attainable goals, but first I teach them not to underestimate the potential utility of this process.
However, “goal setting” doesn’t ensure results, which is why this book reiterates logging, analyzing, and following-up. Action is the key to improvement and goals enable you to maximize effective action.
Reader's Objective: To focus purposefully on time by formulating meaningful long-range goals.
Chapter Description: Explains the importance of goal setting. Lays out criteria for good goal statements. Suggests ways to improve goal statements and to use them better. Describes setting both lifetime goals and shorter-term goals. Includes questions about how well one's goal statements dovetail with others and how one can reassess one's statements over time.
Chapter Overview: Planning sets you up for success because it requires you to think clearly and comprehensively about what you are attempting to do. By making clear the steps you should take and their available alternatives, it also reduces the chances that surprises or crises will sabotage your efforts. This chapter teaches how to effectively use planning to increase your efficiency. Initially one must identify the importance/urgency of their objectives and how to allot time based on those priorities. The specificity of the plan is essential and should aim for results, not just activity. I discuss the setting of realistic due dates, the necessity of a reward system, the mechanics of planning, as well as the use of to-do-lists.
Reader's Objective: To learn how to lay out a route to any goal
Chapter Description: Explains the importance of planning, its basic principles, and underlying justifications. Describes the mechanics of planning with a notebook. Works through long-term and short-term To-Do lists.
4. Daily Projecting and Recording
Chapter Overview: Most successful and happy professionals attribute success to their schedules, which are fresh, clear, direct, and focused. Not any schedule will do the trick, however. Here I guide you into creating and maintaining a successful schedule. My strategy involves the division of time between separate aspects of your day, such as meetings/appointments and 2XQ (Quality and Quiet time); how to maintain a lasting relationship with your schedule; the strategy and benefit of time logs; and the evaluation of current time use.
Reader's Objective: To plan and schedule each day's goals and activities in an effective, practical way.
Chapter Description: Explains the importance of daily projecting and recording. Takes a structured, macro approach to brainstorming and scheduling all necessary items on a To-Do list for both work and home. Explains how to critique and develop one's To-Do list and schedule. Explains logging and follow-up and their importance in assessing and changing current time-management habits.
5. Work Time
Chapter Overview: Do you know what your minutes are worth? We can accomplish more valuable work in one undisturbed hour than in two hours interrupted just four brief times. Interruptions steal our momentum and break our concentration, which decreases our productivity. Therefore, it is essential that we investigate what is within our self-control, for example setting aside quite time every day, which should be scheduled during your most productive time. I teach readers how to design work to discourage interruptions; how to log/analyze habits, progress, and time use; and other strategies behind increasing productivity.
Reader's Objective: To use one's own best working time to one's advantage and to motivate others to conclude their business in a timely manner.
Chapter Description: Explains the importance of chunks of uninterrupted, high-quality work time. Suggest ways to identify and set aside that time. Suggests ways to maintain control of the time one spends talking and meeting with others on the job.
6. Making The Most of In-Between Time
Chapter Overview: The higher your position in an organization, the more unscheduled time you need to take care of emergencies or anticipate or respond to unusual situations. I also prepare the readers for use of waiting time, which is unavoidable. Effective use of waiting time means: bringing reading wherever you go, taking on bite size pieces of projects during your in-between time, or using it for relaxation.
Reader's Objective: To be more conscious of free minutes as they arise and use them constructively.
Chapter Description: Explains how both expected and unexpected free minutes can be changed from time lost in waiting to time gained for tidying up loose ends, planning, and re-focusing, by oneself or with someone else.
7. Managing Paperwork
Chapter Overview: Paperwork consultant Robert A. Shiff reports that after surveying hundreds of companies, he found at least five to ten cubic feet of records for every employee— that’s four standard, letter-sized, three-drawer file cabinets’ worth. He found that people waste 20-30 percent of their time tracking down information, sifting through out-of-date information, or searching for something that has been misfiled. This chapter teaches its readers what they can do to minimize this statistic. It begins with your desk area: its organization, cleanliness, and even filing strategies. Saving time depends heavily on the way you handle incoming and outgoing paperwork, which is why we tell you exactly what to do and what not to do. Every minute of the day is an opportunity to gain (or lose) time, so we cover everything from your first task to what paperwork you should/shouldn’t take home after work.
Reader's Objective: To handle the least paper in the least time and to exchange and store essential information instead of paper alone.
Chapter Description: Describes how much of the paper management process is within one's control and suggests how to take control: of one's desk space, incoming paperwork, incoming reading materials, outgoing paperwork, filing, technology, and homework.
8. Telephone Management
Chapter Overview: How would you rate the quality of your phone time and its worth to you? It is easy to use the telephone as a means of procrastination, but it is also hard to differentiate between necessary and superfluous phone time. Many techniques can help make your telephone calls more efficient. For example, the focus and energy you maintain when you speak. Here we teach you how to promptly give and receive information, set time limits on phone calls, record crucial information by taking notes, and to prioritize your calls.
Reader's Objective: To use the telephone rather than be used by it.
Chapter Description: Suggests specific ways to put these four principles into practice: be focused and energized when speaking, choose when to take and make phone calls, promptly give and receive information, and record and keep track of crucial information and notes.
Chapter Overview: There are 14,000 meanings for the 500 most common English words (that’s an average of 28 meanings per word), so brevity and clarity count. You can improve communication several ways by dictating what is in your self-control. This chapter details how you can save time by listening well, being receptive to others’ ideas, and utilizing all methods of communication. You should always know the purpose of your communication, know what information is the most important, and test the reliability of that information.
Reader's Objective: To save time by communicating more effectively the first time.
Chapter Description: Offers practical ways to learn how to make a personal commitment to clear communication, deliver messages in the right form in the right time, communicate essential information, be attentive and receptive to the communication process, and establish office-wide procedures that facilitates effective communication.
Chapter Overview: Procrastination plagues everyone’s lives too frequently. How can you combat these tendencies? The first step is identifying when and what you are procrastinating. This chapter helps you determine the reason for your procrastination, what it’s actually costing you, and provides techniques that will help you return to the task at hand. For example, how can you break your project down into step-by-step tasks? How can you make a boring task creative? How can you make yourself tackle the most dreaded tasks first?
Reader's Objective: To bring procrastination under control.
Chapter Description: Explains how to realize when and why one procrastinates. Suggests ways of planning that frustrate tendencies to procrastinate. Describes particular ways of tackling, persisting with, and completing projects that one would otherwise avoid and postpone.
11. Crisis Management
Chapter Overview: This chapter discusses strategies that will help you manage the unavoidable crises that occur in everyone’s lives. For example, you will learn how to expect the unexpected and how to respond to a crisis without overreacting. We teach you to give yourself time, judge carefully, and attack the problem before it grows too large. We provide exercises that lead you through the brainstorming process, which will help you to keep your cool in crisis situations.
Reader's Objective: To head-off, reduce or eliminate crisis that eat up time and interfere with one's effectiveness in other areas.
Chapter Description: Describes the cost of crisis. Explains how good daily time-management habits prevent crisis. Focuses on planning before the crisis begins.
Chapter Overview: Through self-discipline, you can be organized, get what you need, and do what needs to be done. Of course it takes time to develop self-discipline, but with concentration you can learn to be more effective. Conserve energy by doing things the right way, stick with each task you adopt, and set realistic goals. Life style choices also affect energy levels, such as diet, fitness, and sleep. The first step is to imagine your success, go where self-discipline is encouraged, and monitor your progress.
Reader's Objective: To take control of time by taking control of one's self.
Chapter Description: Provides reinforcing summary of the underlying principles and approaches of effective time management. Reminds the reader that good time management is not just tricks, it is also making deliberate, persistent, thoughtful choices. Encourages the reader that good time management will improve their productivity and satisfaction not only on the job but also in many other facets of life.
13. An Addendum: Hometips
Chapter Overview: Contrary to popular belief, distraction from worries does not make for true relaxation and recreation. Some of our simplest habits are responsible for distracting rather than refreshing. TV is a perfect example. Learn how to adapt some of the habits of the office to the home and you will find more pleasure and more goal-reaching time there. As in the office, many things are within your self-control, such as sharing responsibility and planning. This chapter covers everything from cleaning and clothing to correspondence and traveling.
Reader's Objective: To adapt good time-management habits to one's home life and environment.
Chapter Description: A short section applying the principles of the book to the home environment. Lists tips on saving time on household tasks, shopping, correspondence, and travel.
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